–Open 2023-2024 Positions:
| Vice President |
| Advocacy Chair |
| Career Day |
| Knight’s Day |
| Student Recognition/Pillar Parties |
2023-2024 Committee Chairs and Board of Directors
The Executive Committee consists of: President, Vice President, Treasurer, and Secretary.
The Board of Directors consists of the Executive Committee and Standing Committee Chairs, as defined in our Standing Rules.
*VACANT Positions: We have several positions to fill right away and would love to get you involved. Please refer to position descriptions below or contact president@cpptsa.org for more information. Volunteering is a great way to stay involved with as much/as little commitment as your life allows and be able to give back to CPMS. Many hands make light work creating a positive caring impact for our students and staff. Please don’t assume someone else is going to do it – that someone we are looking for is YOU!
If you are interested in a position that is already filled, don’t be shy! Reach out to us. All lead roles can be shared! Succession planning works seamlessly when you have the opportunity to shadow in that role!
| Position | Description | Name | |
|---|---|---|---|
| President | The President (or co-Presidents) is the presiding officer and official spokesperson of the PTSA. Facilitates all Executive Committee, Committee Chairs, and General meetings. Gathers input from Committee Chairs and prepares Agendas with the Secretary. Communicates regularly with the school Principal, staff, Board of Directors, and PTSA members as well as potential PTSA members. Participates in state PTA Council meetings. Delegates responsibility where appropriate to the VP. |
Carly Byfield | president@cpptsa.org |
| Vice President | The VP acts as the assistant to the President and presides at meetings in the absence of the president. Responsible for scheduling guest speakers and purchasing door prizes. Also responsible for reviewing monthly bank statements. |
VACANT | vp@cpptsa.org |
| Treasurer | The Treasurer is elected by members to be the authorized custodian to manage PTSA funds. Ensures all PTSA funds are promptly deposited into PTSA bank account(s), separate from funds of any other organization. Ensures appropriate insurance (liability insurance at a minimum) is purchased for the PTA. Keep accurate and detailed accounts of all funds received and disbursed. Responsible for paying all authorized financial obligations of the PTSA. Prepare and file the appropriate federal tax forms, incorporation report, and charitable organization report in a timely manner. Preserve all receipts, invoices, bank statements, cancelled checks, and other financial records. Submit and report on a detailed, written monthly financial report at every Board of Directors & General Meeting. Submit written reports by email to the board during months when no meetings are held. Work with the support of the President to create the proposed budget for the following year. |
Brenda Watson | treasurer@cpptsa.org |
| Secretary | The Secretary is responsible for taking minutes and recording all business at every PTSA meeting, including General meetings, Executive Committee meetings, and Board of Director meetings. Prepares minutes from previous meetings for review/approval at next meeting. Works with the President to plan meetings and create agenda's and informs President of unfinished business from previous meetings. Responsible for taking attendance at meetings to ensure quorum. Facilitates meetings in the event the President and Vice President are absent. Maintains roster of Board of Directors, ensuring all contact information is up to date. Keeps a current roster of members on hand during meetings. Maintains the copies of all documents for the official PTSA files. |
Jennifer Sherer | secretary@cpptsa.org |
| 6th Grade WEB Day Coffee & Donuts | Help welcome new parents/caregivers to CPMS after they drop off their 6th graders for their first day of middle school. Coffee & donuts are served in the cafeteria. Tasks: Pick up donuts/coffee, set-up, greet & serve, and clean-up. |
Nancy Endicott | |
| 8th Grade End-of-Year Party | Responsible for planning a party for the 8th graders to celebrate their graduation. The party is at the end of the school year and is attended by 8th grade students. Recruit volunteers to be part of a committee to help with planning, organizing and implementing the party. |
Nancy Endicott | eighthgradeparty@cpptsa.org |
| Advocacy Chair | Keeps the PTSA membership informed about local, state and national level issues, and how they impact our children. This person would give reports to membership at PTSA meetings and give updates for the school newsletter. |
VACANT | |
| Career Day | The PTSA partners with CPMS to bring volunteer speakers to the school to talk about their career journeys. In the past, Career Day has been a daylong event held in the Spring prior to class registration. |
VACANT | |
| Communications | Manage communications for the PTSA. Including: creating social media posts, emails to membership, updates to the website and creation of a monthly newsletter that is attached to the school monthly newsletter. |
Anne Machacek & Rebecca Baunsgard | communication@cpptsa.org |
| Community Serve Day | Volunteers from the district, local churches, PTSAs, non-profits and businesses help teachers set up classrooms and improve campuses through painting, weeding and other grounds projects. Usually a Sunday in August before school. Chair purchases snacks/lunch, advertises, helps coordinate volunteers day of. |
N/A for 2023 due to construction | |
| Emergency Prep | Helps purchase supplies and maintain the emergency container in coordination with the school Eprep/Safety Committee, attend Northshore Council PTSA Eprep Committee meetings as well as school safety meetings every other month. |
Jennifer Sherer | emergencyprep@cpptsa.org |
| FACE (Family and Community Engagement) | Family and Community Engagement (FACE) makes sure that ALL CPMS families feel included in, and engaged with, our school. This position works to promote family/school partnerships, and to reach out to the broader community. |
VACANT | |
| Health Screening | Works with the school nurse as a volunteer coordinator for the Health Screening day in the fall. Purchase snacks for volunteers/Health Screen Team. Act as point of contact for volunteers on the day of. |
Ericka Coleman | president@cpptsa.org |
| HiCap Program Representative | Someone passionate about providing perspective from families in the HiCap Program to the PTSA. This person would connect with CPMS families/staff and other HiCap Program Reps throughout the district. |
Faustine Wilkey | |
| Knight’s Day | CPMS’s version of Field Day. A day of fun, games and food organized by the school ASB. The PTSA provides volunteer help. |
VACANT | |
| Membership | Works to recruit members to the PTSA and entering those members into the state membership database. Communication with parents and staff using PTSA communication tools as well as being at events to advertise the benefits of PTSA membership to families. |
Ericka Coleman | membership@cpptsa.org |
| Pass the Hat | The PTSA's one and only fundraiser for the year. We actually “pass hats” to collect donations to the PTSA on Curriculum Night in the Fall. Chair would be responsible for advertising, organizing and coordinating the fundraiser. |
Donnianne & Drew Noble | |
| Picture Day | Works with the school administration on coordinating volunteers for pictures at the CPMS "Back to School" event in August, picture day in September and picture make up day in October. |
Ericka Coleman | president@cpptsa.org |
| Reflections | Coordinates and promotes the annual PTA Reflections Program which encourages students to create art inspired by a specific theme in any of six art categories. Responsibilities include: Communicating rules, preparing the school’s entry form, managing entries & submission protocol, uploading entry data, and providing recognition to students. |
Garen Glazier | reflections@cpptsa.org |
| Special Education Representative | Someone passionate about providing perspective from families with special needs students to the PTSA. This person would connect with CPMS families/staff and other Special Education Reps throughout the district. |
Shawna Hale | sped@cpptsa.org |
| Staff Appreciation | Coordinates events and solicits for volunteers and donations to celebrate our CPMS staff. |
Mary Irving | staffappreciation@cpptsa.org |
| Staff Liaison | A CPMS staff member who reports to PTSA at meetings |
Amber Pacquer | apacquer@nsd.org |
| Student Recognition | "Pillar Parties" celebrate students who have exemplified one of the four pillars of CPMS (Community, Respect, Excellence and Responsibility). Students are nominated by their teachers to attend a fun morning event. Chair coordinates event with CPMS staff and recruits volunteers. Volunteers help set-up, help out during the celebration, held during Round Table time, and help with clean-up. |
VACANT | |
| Threads & Treads | Threads & Treads provides Northshore families free, quality donated clothing for school-age youth, teens, young adults and parents. Clothing items include appropriate clothing for the school day and special events, sportswear, shoes and accessories. All Northshore families in need of clothing assistance are welcome to shop each month for up to three outfits. Volunteers needed. |
Kelly Hennessey | tandt@cpptsa.org |
| Webmaster | Keeps the PTSA website updated with current information that is provided to them from the Board of Directors. |
Katie Hall | webmaster@cpptsa.org |
| Grants | The Grant Committee Chair, who must be a PTSA member, will work with a team of 3 to 4 other PTSA member volunteers, one of which will be the CPPTSA President to review staff grant requests twice annually, after the October 10th and February 10th deadlines. Grant Policy guidelines are in place to assist the Grant Committee in completing their duties, including a rubric for assessing requests. |
Faustine Wilkey | grants@cpptsa.org |